MEDICAL RECORDS
Requesting Your Medical Records
Medical Records Request Information
At Calvary Medical Clinic, we respect your right to access your medical information. Patients in Cleveland, TX and Livingston, TX can request copies of their medical records for personal use, specialist referrals, insurance purposes, or transferring care.
We follow secure, HIPAA-compliant procedures to ensure that your protected health information is handled safely and confidentially.
When You May Need Your Medical Records
Patients commonly request records for:
-
Transferring care to another provider
-
Specialist referrals
-
Insurance claims
-
Legal documentation
-
Personal health records
-
School or employment requirements
Having accurate and complete records helps ensure continuity of care and informed medical decision-making.
How to Submit a Medical Records Request
To request your records, you will need to complete an authorization form. This form typically requires:
-
Patient name and date of birth
-
Contact information
-
Specific records requested
-
Purpose of the request
-
Signature authorizing release
Completed forms can be submitted according to the clinic’s outlined instructions. If you have questions, our staff is available to assist.
Authorization & Privacy Requirements
The following safeguards protect your confidential health information from unauthorized access.
Medical records are protected by federal privacy laws. For this reason:
01
A signed authorization is required before records can be released.
02
Requests must clearly identify the recipient of the records.
03
Identity verification may be required.
Processing times may vary depending on the volume and type of records requested. Our administrative team works diligently to fulfill requests as promptly as possible while ensuring accuracy and compliance with privacy regulations.
If you need records urgently, please notify our staff so we can review your request.
In some cases, administrative fees may apply for copying or processing records, in accordance with applicable regulations. Our staff can inform you of any applicable costs before fulfilling your request.
We strive to provide transparency and clarity regarding any associated fees.
Calvary Medical Clinic maintains strict privacy standards to protect your personal health information. All medical records are stored and transmitted securely.
We comply with federal and state privacy laws to ensure your information remains confidential and protected at all times.
FAQs
Yes. A signed authorization form is required before records can be released.
Yes. With proper authorization, we can securely transfer records to another healthcare provider.
Only with proper authorization and documentation.
Need Assistance?
If you have questions about the records request process, required documentation, or processing times, please contact our office. Our team is happy to guide you through the steps and ensure your request is completed correctly.
We are committed to making the process as straightforward and efficient as possible.
Calvary Medical Clinic
Records Transfers to Other Providers
If you are transferring care or seeing a specialist, we can coordinate the secure transmission of relevant medical records directly to the receiving provider.
This helps ensure:
- Continuity of care
- Accurate diagnosis
- Informed treatment planning
- Reduced duplication of testing
Clear communication between providers improves your overall healthcare experience.